Event Submission for Newspapers and Online Calendars
In public event listings your meeting information needs to be complete -- and must be accurate.
Most daily and weekly newspapers have a website that includes local events of interest. You will want to make sure your event is listed in both the print and online versions of the newspaper. Most churches have their own website also, usually including a regular calendar of community events. Think about all forms of public communication in print -- there is multiple opportunities to publish a meeting notice. You'll want to send a short media advisory. This should not be confused with a press release
FOR IMMEDIATE RELEASE
Today's date; or specific date in near future
WHAT: A short, factual description of the event (e.g., 'out of town' speaker(s), controversial topic, or just the name and nature of the event).
WHEN: Day of Week, Full Date, from When (AM/PM) to When (AM/PM)
WHERE: Name of Building (Street Address, Room Number)
COST: Cost information, or "The event is free and open to the public"
CONTACT: Local: List name, phone number, Web address, and e-mail address (if appropriate). National: November Coalition, www.november.org, media©november.org; (509) 684-1550
DETAILS: (OPTIONAL) Can include information about: sponsor(s), who the event is targeted toward, the event's goal, parking information, or anything else that the audience needs to know about the event.
Proofread, proofread, proofread! And, plan early. Most media require 3-4 weeks lead time to list your event, or cover it with a reporter.
Online event schedule's can allow more information posted. Information you'll need before submitting:
* Name of group, with contact person and complete contact information. (If you have registered as an organizer, we have this information.)
* Name of the event (March for Justice, Vigil to highlight drug war injustice, Drug Peace Teach-In, Criminalizing Youth, a public discussion, etc.)
* Type of event (march, vigil, public forum, workshop, video presentation, discussion, etc.)
* Month, Date, day of week and time of event(s).
* Place(s) the event(s) are being held - address and important cross-streets should be included.
* Directions to the place of the event - remember that you may have to give west/south/east and northbound directions and mass transit instructions (for bus routes, subways, commuter trains.)
* Website URL's of groups co-sponsoring the event
* Names of local or national guest speakers, their contact information, and complete titles, and URL's of websites that give biographical information.
* Any other information for your particular event you want us to consider including on the event schedule.
* If you can convert your public event publicity poster/flyer into a online document, we can post it with the event schedule. Perhaps strangers will download and hang notices of public events in other neighborhoods your volunteers won't cover.
Many online community calendars allow you to provide a simple graphical map jpg., flyer or other images. Check!